Inventory Manager - Oshki-Wenjack

Dashboard

—

Total Items

—

Available

—

Out on Loan

—

Overdue

—

Pending Setup

—

Assigned

—

In Repair

—

—

Checked out

Due back

Overdue

Returned

Due Back This Week

Loading...

Recent Activity

Loading...

Check In / Out

Search or scan a QR code to get started

Log

⌕

Inventory

—

All Active

—

Available

—

Checked Out

—

Assigned

—

Pending

—

Given Away

—

In Repair

—

Retired

—

⌕

Overdue

Settings

Azure / M365

Configuration is loaded from config.json in the app repository - edit that file to change these values. Setup guide →

Tenant ID

—

Client ID

—

SharePoint Site

—

App URL

—

Enterprise App ID

—

SP Role Groups

—

Mail (Send As)

—

Emails send from [email protected] via the /api/sendMail Azure Function. Set TENANT_ID, CLIENT_ID, and CLIENT_SECRET in Azure Portal → your Static Web App → Settings → Environment variables. The app registration needs Mail.Send (Application) permission with admin consent.

Out-of-Stock Alerts

Show a dashboard banner when all items of a type are checked out. Only watched types will trigger an alert.

Azure Setup Guide

portal.azure.com → Azure AD → App registrations → New registration
Name: Inventory-Checkout · Type: Single tenant · Redirect URI: SPA → your Azure Static Web Apps URL
Copy Application (client) ID + Directory (tenant) ID into fields above
API permissions → Microsoft Graph → Delegated: Sites.ReadWrite.All · Calendars.ReadWrite · Mail.Send · User.Read · User.ReadBasic.All · AppRoleAssignment.ReadWrite.All · Application.Read.All · GroupMember.ReadWrite.All → Grant admin consent
For system emails from [email protected]: also add Application permission Mail.Send → Grant admin consent. Then create a client secret (Certificates & secrets) and add "clientSecret": "…" to config.json
Enterprise Applications → find your app → Properties → copy Object ID into config.json as "enterpriseAppObjectId"
Azure AD → Groups → for each role, find the group that should have SharePoint access → copy its Object ID → add to config.json as "spAccessGroups": { "admin": "guid", "staff": "guid", "yourRoleKey": "guid" } — role keys must match exactly what's stored in ITGearUsers (use Detect SP Group to find Object IDs)
SharePoint: create these lists:
- ITGearInventory - AssetId, ItemName, ItemType, Notes, IsKit, KitContents, Status, IsImaged (Yes/No column)
- ITGearLog - AssetId, AssetName, ItemType, Person, Email, Purpose, CheckoutDate, ReturnDate, Status, Condition, Notes, ReturnedDate
- ITGearTypes - TypeId, TypeLabel, TypeIcon, TypeCode
- ITGearUsers - UserEmail, UserRole, UserName, AADUserId
- ITGearRoles - RoleKey, RoleName, IsActive, IsSystemRole, PageAccessJson, TypeAccessJson, PermissionJson

Integrations

Settings for third-party integrations such as Ellucian Colleague AR charges.

AR Charge %

of replacement cost

Types eligible for AR charges

Item Types

Emoji

Slug ID

Name

Imaging Tracking

Select which item types require imaging before redeployment (e.g. laptops, desktops). Items of these types will show an Imaged or Needs Imaging badge and include an imaging checkbox during check-in.

Overdue Escalation

Sends an email to a supervisor when something is overdue by more than X days.

Enable escalation

Batch Import Notification

Sends a summary email when a bulk import batch is fully verified and added to inventory.

Enable batch completion notification

Email Templates

Customize emails sent at checkout and as reminders. Leave subject/body blank to use the built-in default.

Template

Subject leave blank for default

Body leave blank for default · click a variable to insert at cursor

Roles & Access

Roles are loaded from ITGearRoles. Each role can control page visibility, device-type access, and action permissions from the UI.

User Roles

Assign users to any active role defined in ITGearRoles.

Email

Role

Preview UI as Role

Audit Log

Admin actions, email reminders, and escalations — inventory movements are in the Log tab.

⌕

0 entries

Reports

Excel workbook includes: Summary, Active Loans, Staff Assigned, Overdue, Type Utilization, Person Activity, Damage & Condition, Full Log, Inventory, In Repair, Giveaways, Retired.

Log history from

to

Date range filters Full Log and Person Activity sheets. Leave blank for full history.

Quick Exports (CSV)

Print Labels

Label Size

DK-11218 24mm ⌀ DK-11241 58mm ⌀ Custom 62mm ⌀ Address 1.1″ × 3.5″

⌕

1 · Configure

2 · Print Labels

3 · Verify Devices

Device Type

Quantity

Model / Description

Notes (optional - applied to all)

Select a type and quantity to preview IDs...

Add Item

Asset ID (auto-assigned)

—

QR encodes
this number

Type

Name / Description

Notes (serial #, condition...)

Replacement Cost ($) used for AR charges

Kit / Bundle?

Kit Contents (one per line)

Photo (optional) 📷 Choose Photo

Syncing...